PRIVACY POLICY Last updated: 18/01/2026 1. Who We Are Check My Diary Ltd (“we”, “us”, “our”) operates the Check My Diary website and application (“Platform”). Registered address: 152 Abbotswood Road, Brockworth, Gloucestershire, GL3 4PF Email: info@checkmydiary.co.uk We are the data controller for the purposes of UK GDPR. 2. What Data We Collect We may collect and process the following categories of personal data: Identity & Contact Data: name, business name, address, email, phone number Account Data: login details and profile information Transaction Data: subscription details and payment status (card data is processed securely by our payment providers and not stored by us) Technical Data: IP address, device type, browser, usage data, cookies Communications: messages, support requests and feedback 3. How We Collect Data We collect data when you: Register an account Subscribe to our services Contact us Use the Platform Accept cookies and tracking technologies 4. Why We Use Your Data (Legal Bases) We process your data under the following lawful bases: PurposeLawful Basis Provide and manage the PlatformContract Customer support & administrationContract / Legitimate interests Payments and billingContract / Legal obligation Service communicationsLegitimate interests Marketing communicationsConsent Analytics and improvementLegitimate interests Legal and regulatory complianceLegal obligation 5. How We Share Your Data We may share your data with: Hosting and infrastructure providers (e.g. Wix) Payment processors (PCI-DSS compliant) IT, security and support providers Professional advisers and regulators where required by law We never sell your personal data. 6. International Transfers Some of our service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR. 7. Data Retention We retain personal data only for as long as necessary to: Provide the service Meet legal and accounting obligations Resolve disputes Data is securely deleted when no longer required. 8. Security We implement appropriate technical and organisational measures to protect your personal data, including encryption, access controls and secure servers. 9. Your Rights Under UK GDPR you have the right to: Access your personal data Rectify inaccurate data Request erasure Restrict or object to processing Data portability Withdraw consent at any time Requests can be made to: info@checkmydiary.co.uk You also have the right to complain to the Information Commissioner’s Office (ICO). 10. Marketing You will only receive marketing where you have given consent. You can opt out at any time via the unsubscribe link or by contacting us. 11. Cookies We use cookies to operate and improve the Platform. Full details are provided in our Cookie Policy. 12. Changes to This Policy We may update this policy from time to time. Material changes will be notified. 13. Contact Us Check My Diary Ltd 152 Abbotswood Road, Brockworth, Gloucestershire, GL3 4PF 📧 info@checkmydiary.co.uk